Supporting Those Who Support Students
Helping You Care for Students, While We Handle the Rest
School-based mental health providers play a vital role in helping students navigate academic, emotional, and social challenges. But too often, time is consumed by forms, documentation, and administrative tasks that take you away from your students. ClinicTracker simplifies those demands — giving you intuitive tools to manage caseloads, streamline assessments, coordinate care, and meet compliance requirements in one secure system.
When the paperwork feels endless, ClinicTracker steps in, so you can stay focused on the students who need you most.
Designed with School-Based Providers in Mind
ClinicTracker understands the unique challenges of delivering behavioral health services in school settings. Whether you're conducting intakes, coordinating with teachers and families, or documenting treatment plans, our system automates many of the routine processes that can otherwise slow you down.
From built-in reminders to real-time access to student information, our intuitive EHR platform helps you stay organized, responsive, and confident that nothing is falling through the cracks.
How ClinicTracker Is There For You
1. Simplified Intake and Consents.
Secure, digital forms make it easy for families to complete intake paperwork, assessments, and consent forms from any device — reducing delays and ensuring you have the information you need before the first session.
2. Streamlined Assessments.
Digital assessments allow students to complete evaluations at home or onsite, providing clinicians with timely insights to inform care plans and track progress over time.
3. Coordinated Team Communication.
With permission-based access, ClinicTracker allows authorized school staff, counselors, and family members to stay informed and collaborate on care, while always protecting student privacy and staying compliant with FERPA, HIPAA, and payer regulations.
4. Personalized Treatment Planning.
ClinicTracker makes it simple to adjust care plans based on student needs, document progress, and monitor outcomes within a centralized, easy-to-navigate system.
5. Automated Billing and Reporting.
We take the complexity out of billing and reporting. ClinicTracker supports Medicaid, private insurance, and educational funding sources, while generating the reports administrators need for audits, funding requests, and ongoing oversight.
A Trusted Partner in Student Care
Every student you serve is unique. ClinicTracker gives you the flexibility and support to adapt care as their needs evolve. Our system is built to grow with your program — whether you're serving a handful of schools or coordinating care for an entire district.
With ClinicTracker handling the details, you can devote more energy to what drew you to this work in the first place: helping students thrive.