Compliance

Differential Chart Access

Apr 23, 2021

1 Minute Read

Differential Chart Access

The HIPAA Privacy Rule governs the extent to which providers must safeguard a patient’s privacy. A major tenet of those regulations is that only individuals who absolutely need access to a particular client’s record should have it.

Differential Chart Access
Making sure your communications are secure has become a central focus for behavioral health agencies. Gone are the days when it’s okay to leave sheets in a fax machine or send private medical information through regular email. ClinicTracker’s integrated Cloud Communications package (which includes Cloud Fax and Direct Secure Messaging services) lets you exchange all incoming and outgoing messages securely and directly from within your EHR.

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Cloud Faxing

Old-fashioned fax machines are steadily fading from clinical settings because they cannot guarantee that the right person receives the right document every time. They also make snooping far too easy. True, you can scan documents and attach to a standard email, but this is not a HIPAA-compliant methods for transmitting Personal Health Information (PHI).

Cloud faxing allows users to organize documents and manage who has access to specific files. By managing contacts through a cloud-based fax system, document control is effortlessly straightforward:

Eliminate the traditional fax machine from your practice
Save time by sending faxes just like you would compose an email
Keep all of your communications well-organized and secure

Direct Secure Messaging

Direct Secure Messaging is the accepted protocol for exchanging PHI over the internet. Unlike regular email, Direct messages are authenticated and encrypted to ensure sensitive data are sent and received only by authorized parties.

Federal regulations require that you securely transmit any messages to an outside provider that contains PHI. These rules ensure that your patients’ privacy is always protected. The latest secure encryption technology is used to send messages, file attachments, and C-CDA (Consolidated Clinical Document Architecture) records directly through ClinicTracker. In fact, if your agency uses the ClinicTracker Patient Portal, your patients will be able to forward their medical records (in C-CDA format) to outside providers, safe in the knowledge that the information is protected.