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ClinicTracker EMR

Feature Listing

Still not convinced ClinicTracker has enough features? Here are some more:

Clinic Management
Analyze caseloads by program, service, or date
Benefit from administrative productivity tools and reports
Track insurance pre-authorizations and HIPAA consent forms
Manage the compliance process
Determine clinician availability
Track missed appointments by staff or client
Communicate and collaborate with other staff
Capture digital signatures using a mouse, Topaz tablet, VisTablet, or touch-screen device
Track revenue by clinician or program
Complete progress notes and other paperwork electronically
Facilitate concurrent documentation
Streamline supervisory documentation approvals
Scan paper forms and link to patients or staff
Reassign staff schedules and patient assignments to accommodate staff turnover
Revenue Management
Adjust balance responsibility over multiple payors at once
Bill fixed units, or adjust unit calculations based on service duration
Built-in reporting to accelerate AP process
Configure fee schedules by payor, program, location, time of day, day of week, and more
Create a claim from a clinical appointment record instantly based on pre-configured rules
Enforce restrictions on data entering the billing system (claim scrubbing)
Examine every detail of the claim record and adjust as needed
Complete reporting of claims, balances, payments, & aging
Generate collection letters at user-specified intervals via multiple letter templates
Integrate claims and billing
Manage payments by patient, clinician, and payor
Maintain credit balances for any of your patients or payors
Manage adjustments and remaining balance assignments
Integrate with Abila MIP Fund Accounting or Blackbaud Accounting for Non-Profits
Offer an integrated credit card processing service
Produce payment reports in multiple formats based on user-defined criteria
Report aging by patient, clinician, or insurer
Set claims to bill using payor-specific method
837 electronic claims processing in both professional and institutional format.
Generate CMS 1500 and UB04 paper claims
Record bulk insurance payments covering multiple clients (manually or using 835 Electronic Remittance Advice)
Bill direct to payors without requiring a clearinghouse
Integrate with partner clearinghouses (Navicure and Trizetto) or another of your choosing
Benefit from hundreds of built-in reports
Payroll
Configure staff payments by: Percentage of Billed Amount, Percentage of Collected Amount, Fixed Amount Per Service, Fixed Amount per Unit, or custom rules
Set up payroll periods to coordinate with your payroll system
Generate payroll reports
Export payroll data to a payroll service/system
EMR/EHR
Analyze the impact of vitals, allergies, and medical problems
Assign clients into groups, subgroups, and programs
Collect intake and demographic information
Automatic checking for duplicate records
Display patient contacts and collateral activities with full treatment history
Capture multiple treatment phases while patients move in and out of your services.
Display physician orders for labs, medications, and other services
Enter information about family members who participate in treatment and capture signatures when required
Establish links among records of family members receiving services
Log dates of sequential intake events
Manage medications and prescriptions with ePrescribing
Record insurance information for multiple insurers
Transmit prescriptions electronically or by fax
Manage regulatory compliance requirements
Track staff certifications, renewal dates, and external documents
Record referral source information electronically
Use pre-stored templates for progress notes, treatment plans, admission notes, discharge summaries, and more
Record group appointments and patient notes on a single screen for better productivity
Meaningful Use Certification
Certified by the Drummond Group for Stage 1 and Stage 2 of the Meaningful Use program
Easy to use Meaningful Use Dashboard for reporting compliance with program requirements
Relationship with consultants to assist in applying for and attesting for stimulus funding
Integrated Scheduler
Schedule individual patients, group appointments, staff, and locations
Add a new appointment to the scheduler and our integrated reminder service will automatically generate appointment reminder calls/TXT
Capture mileage for expense management
Find available appointment timeslots by staff, location, service, credential, day of week, time of day, event type, etc.
Full view of operation (patients, staff, or rooms)
Grant other users access to your scheduled information (read-only or full access)
Generate maps and directions for off-site appointments
Benefit from a scheduling system that is fully integrated into the clinical and billings components of your EHR
Messaging System
Generate alerts for compliance reminders with full reporting
Create Reminders and To-Do's for any Task
Send messages to team members or distribution lists
Send external messages securely to outside providers using Direct messaging
Receive ePrescribing alerts for review and approval
Compliance
Calculate due dates automatically based on pre-configured, customizable rules
View reports of overdue paperwork, missing/unsigned progress notes, and more
Inform staff about late documentation automatically through the built-in alert system
Keep clinicians current on their paperwork status
Manually record completion dates or automate based on when documents are electronically signed
Meet all HIPAA standards for privacy
Monitor all paperwork required by state and federal agencies
Track all required documentation items
View unsigned progress notes, overdue treatment plans, incomplete discharge summaries, and much more
Documentation
Link all of a patient's documentation into a single paperwork management system
Create any form using the Custom Form Builder as either a generic record or one associated with patients or staff
Customize digital forms that capture any patient or program information
Link scanned documents and files directly to patient records
Manage pre-stored and custom forms as well as external documents
Custom Form Builder for Patient & Staff Forms
Create simple or complex documents depending on your requirements
Create your own drop-down lists, check boxes, list boxes, text fields, and more
Display data from one form in another
Collect multiple signatures anywhere on the document
Create default responses for known items (e.g., client name, DOB, date)
Identify sections of the document that require patient response
Digitally complete mandated paperwork
Format documents as rich text
Create documents that are legally binding
Lock documents after they have been signed to prevent tampering
Allow patients to complete individual or group forms you define
Create human resources forms for storing Staff information and related documentation
Recreate your paper forms quickly and easily
Simplify form development by modifying existing system templates
Custom Reporting and Decision Support
Choose who has permission to view the reports you create
Create complex formulas based on any data element in the system using a wizard or advanced formula builder
Customize reports as you are processing them using run-time parameters
Distribute clinic-wide or staff-specific versions of reports
Export reports as PDF, Word, Excel, and CSV files
Format the elements of the report by using a palette of fonts, colors, and more
Identify and label the data fields you want displayed
Produce a clean and consistent report layout
Order reports based on sorting requirements
Use report auto-formatting
Store the report in one of several categories, such as Patient, Administrative, Staff, or Maintenance
Capture complex relationships between related entities
Use a selection expert to filter only the data you want displayed
Appointment Reminders
Make automated reminder calls or send TXT messages at pre-determined intervals prior to a scheduled appointment
Get status reporting on any reminders sent, confirmed, or canceled
Track canceled appointments in real-time and fill open timeslots from a waiting list
Fully integrated with Scheduling system means reminders are sent automatically with no user-intervention
Patients can confirm or cancel their appointments prior to receiving a reminder through the Patient Portal
ePrescribing
Check drug-drug/drug-allergy interactions and use other clinical decision tools
Check for side effects
Display patient-specific formulary status at point of prescription
Document medical history
Fulfill six Meaningful Use certification requirements
Print, email, or SMS a coupon, co-pay card, or prescription savings voucher to patients
Pull real-time patient medication lists from three Pharmacy Benefit Management Systems
Record patient consents
Renew prescriptions with one click
Schedule follow-ups
Show FDA warning lists
Take advantage of mail-order connectivity to Caremark, ESI, and Medco
Use Surescripts GoldRx certified technology
Use the Electronic Prescribing of Controlled Substances (EPCS) system for Schedule II-V drugs
Benefit from streamlined prescription writing and full system integration
Insurance Eligibility Verification
Automate the process of authenticating insurance coverage
Store patient history reports in the patient record for review
Check eligibility on-demand or a set number of days ahead of the scheduled appointment to process automatically
Outcome Measures/Testing Wizard
Create, administer, and analyze rating scales
Fill-in outcome measures via Patient Portal
Create you own computer-administered testing and rating scales
Mobile Module for Specialized Access
Access patient records from your smart phone
Record data when no internet connection is available and store on your local smartphone, tablet, or laptop for scheduled synchronization at a later time
Record service delivery in the field and capture patient signature
Use built-in templates or let us create custom templates for you
Patient Portal
Enable patients to fill-in custom forms online
Enable patients to schedule appointments online
Enable patients to confirm/cancel appointments online
Enable patients to pay bills online with a credit card
Enable patients to view account statements online
Enable patients to communicate securely with their providers
Allow patients to securely transmit their digital medical file (C-CDA format) to an external provider.
Give clients online access to select information, including: demographics, clinical information, account balances, scheduled events, educational resources, and medical file
Staff Portal
View and edit personal schedule from any browser or smart phone
Download calendar data in ics format for integration with Outlook, gmail, etc.
View and edit custom forms online
View and send messages online
Support
Rely on a support team with a 100% customer satisfaction rating
US-based support team dedicated to ClinicTracker users
Online trouble ticket system for all system users monitored exhaustively and responded to very quickly
Phone support available for project management team
Integrations
Canvas for mobile devices
Abila MIP Accounting System and Blackbaud Accounting for non-profit agencies
Microsoft MapPoint integrated directions and travel times
Appointment reminder service with calls/TXT integrated to scheduler
Topaz tablets for patient signature capture
Trizetto and Navicure Clearinghouse/Insurance Eligibility Verification
TransFirst for credit card processing
DrFirst for ePrescribing
Implementation
Discovery call to review customizations, forms, state reporting, and any special requirements.
Ease staff resistance with quick start guides, step by step guides, training videos, and live interactive web-based training
Host ClinicTracker either on premise or through our Hosting Service
Work with a dedicated implementation specialist to develop a unique project plan to support your implementation

 

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ClinicTracker
ClinicTracker
e: hello@ClinicTracker.com
p: 315.633.4240
p: 800.884.8182
f: 315.633.4686

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