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ClinicTracker EMR

Managing a Behavioral Healthcare Practice with Multiple Locations

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Healthcare practices that operate more than one site can usually offer patients more convenient locations and a broader array of programs and practitioners. Your bottom line can also improve through economies of scale and better visibility within a community.

Is Outsourcing Your Billing Right For You?

Outsource Medical Billing thumb

Years ago, a doctor's offices could be self-contained and efficient. The physician had plenty of time to treat patients, while his efficient nurse/secretary tracked medical records, set appointments, and processed bills and payments. But today's complex healthcare system has made that memory a distant one. Doctors are increasingly pressed for time amid federal mandates for EHR and meaningful-use compliance, complex diagnosis and billing codes, and bewildering payment and reimbursement models.

Billing Service

Billing Service Transparent Web


Struggling to manage claims processing and patient billing? Confused by intricate mental health, Workers Comp, or substance abuse billing requirements? Thinking about outsourcing the entire mess?

ClinicTracker’s Billing Service for mental health and substance abuse agencies could be the answer to your billing woes. We can save you time, money, and all the hassle involved in submitting claims and chasing reimbursement. Choose our service so you can make this chronic administrative headache fade away. We have the expertise and software to make it happen – and smoothly.

How Does Our Comprehensive Medical Billing Service Work?

  • First, we conduct an exhaustive review of your current system with an eye toward developing a fully accountable and effective billing process going forward. One of our billing experts will work with you to configure our software so that, at every turn, it submits claims insurance companies are likely to accept.
  • Next, we develop a strategy for handling claim rejections so that they are remedied as quickly as possible (we're talented at identifying errors and rectifying them.
  • From that point on, we assume the responsibility for your revenue cycle management tasks, including patient account billing and claim submissions, handling denials, managing claim tracking, and ensuring billing compliance. Our sophisticated on-demand reporting features keep you informed every step of the way.

Features

We’ll help you transition from paper to electronic claims or take over your current electronic claims processes. Our Billing Service will:

  • Integrate your clinical and billing workflows – no double entry, no inefficiencies
  • Create and submit claims
  • Work rejections and resubmit claims
  • Handle waterfall billings and process patient statements
  • Send bad debt to collections

Download The Definitive Billing Service Buyers Guide

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Achieve Greater Billing Success

Hear what one of our clients had to say about us:

I just wanted to reach out to say thank you for all your sustained efforts with the billing. I found out on Friday that we are getting a huge payment this week for a regular weekly electronic batch from Fidelis and claims are also approved for the following week. So it looks like we are up and running with our main payer for weekly claims! 

This is a huge moment for us since it represents financial stability and sustainability. We couldn’t have done it without all of your efforts and support, through a particularly challenging time for our agency. Thanks for keeping at it and enduring a very drawn-out and stressful process as we got everything in order despite unforeseen roadblocks we ran into as a new clinic. I look forward to continuing our work together.

- Ian L. of VCS Mental Health Clinic

Here are just some of the reasons why you should select ClinicTracker’s Billing Service:

  • We know the ins and outs of billing for mental health and substance abuse services. (General medical billing services usually don’t have the expertise.)
  • Enjoy the benefits of one-stop shopping and technical support for your EHR and billing services.
  • Need the capacity for institutional billing (UB-04 or 837I)? No problem.
  • Want us to handle provider credentialing? Not an issue with our service partner, TriZetto Provider Solutions.
  • Access real-time billing reports right from your ClinicTracker/BillingTracker desktop.
  • Reduce overhead costs, track claims efficiently, and know that you’re working with a system designed for fast and accurate revenue management.
  • Budget friendly and affordable (with individualized pricing.)
  • Our dedicated billing team will help you find success every step of the way! 

Download The Definitive Billing Service Buyers Guide

Is Meaningful Use for Behavioral Healthcare Ending or is it Evolving After 2016?

Frustrated Doctor

Physicians have freely expressed frustration over the Centers for Medicare & Medicaid Services’ (CMS) Meaningful Use program.“Doctors want to spend their time with patients, not measuring the number of clicks,” American Medical Association (AMA) President Steven J. Stack, MD, said late last year in a statement.

Wanted: A Perfect Patient Portal

PatientPortalClinicTrackerEHR

Thanks to web-based patient portals, we all have far more access to our medical providers and health records than ever before.ClinicTracker EHR Patient PortalThese secure online websites allow 24-hour access to personal health information. They also allow us to communicate with healthcare providers, track appointments, and verify/manage records the same way we track our online purchases or social media accounts.

Protecting Health Information from Hackers

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Hackers gained access in February 2015 to as many as 80 million customers of the nation's second-largest health insurance company, Anthem Inc. ClinicTracker improves data security The information they stole included names, birthdays, medical IDs, Social Security numbers, employment information, and street/email addresses, company officials told media outlets. 

School-Based Treatment - Billing Complexities

Many students come to school these days with more than just their books and backpacks. They also carry the burdens of stress from family disruption, poverty, and mental illness. ClinicTracker School Based Treatment and Billing Complexities In fact, about one in five school-aged children meet the criteria for a psychiatric diagnosis, and about half of them begin experiencing symptoms by age 14.

Why Most Providers Don't Like EHRs

Can't remember all the ingredients for those chocolate chip cookies? Google the recipe on your smartphone. Looking for a cab? There’s an app for that. Want to keep track of all your contacts?frustrated+women+on+computer No problem. We’ve all become adept at increasing our productivity by computerizing just about everything.

Community Training Series

ClinicTracker Community Training Series

 

Our ClinicTracker support team has always explored every possible way to help our users learn about the system and manage any issues that might arise. Our latest initiative is the Community Training Series – a format we've designed to make it easy for you to have regular and convenient access to our staff.

  • Got a long list of questions you've been meaning to ask about ClinicTracker or BillingTracker?
  • Have the feeling that you're not taking full advantage of all the many features our software offers?
  • Wish you had some scheduled time to ask us about how to customize the program so that it more perfectly aligns with your workflow?

Each webinar will include both a presentation on a specific topic as well as an opportunity for you to ask about whatever you wish. No matter what else is going on in your world, you’ll know that we’re regularly available to talk about what’s on your mind about our system.

From time to time we also schedule “Pop-up Webinars.” We present them whenever a group of our users expresses interest in hearing about a particular topic.

Upcoming Webinars

Here's a list of upcoming topics. If you have suggestions of topics you want us to cover, click here to let us know:

Date / TimeTitleDescriptionRegistration
Thursday 2/20/20
1:30 pm - 2:00 pm ET

Life and Times of a Custom Form: Part 4 - Administering Forms via Patient Portal

To be efficient and accurate, most clinics are moving toward collecting data from patients via the Patient Portal. That might include forms gathering intake information, rating scales, or other questionnaires. In this webinar, we will walk you through how to administer forms through the Patient Portal and then review the data within ClinicTracker. Register Now
Thursday 3/12/20
1:30 pm - 2:00 pm ET

Life and Times of a Custom Form: Part 5 - Creating and Running Reports Based on Custom Data

Now that you have learned to create custom forms and embed them into a compliance workflow, it's time to talk about how best to generate reports. This webinar will show you how to build and run reports based on the information you collect in your custom forms. Register Now
 
 
 
 
 
 
 

Web-Based Staff Portal

With our web-based Staff Portal, your staff can access key information stored in ClinicTracker from anywhere, on any device. The most valuable feature is an online scheduler that presents both a list and graphical view of your appointments or those of colleagues who have granted you permissions. You can also view the calendar by patient or room as well as schedule both one-time and recurring events – all in the same format you’ve become accustomed to in ClinicTracker.

The Staff Portal is especially handy because it allows you to synchronize your ClinicTracker schedule with whatever calendars you use on other devices and services. Downloading an individual event or specific events displayed on-screen is easy. You can even set up a real-time calendar feed from within programs such as Microsoft Outlook or Gmail.

In addition to scheduling, the Staff Portal lets staff create and complete custom forms online using the same method you’ve come to know on the Patient Portal. For example, a staff member could enter information on a form designed to gather demographic information directly into a web-connected device. All information then flows directly into the ClinicTracker EHR. Those data are accessible remotely or from your desktop application.

We will continue to add features to the Staff Portal over time. Next up is a replication of ClinicTracker’s unified messaging system. You’ll be able to send and receive secure messages within our software no matter where you're working, in addition to receiving messages from your colleagues, compliance alert, signature requests, and ePrescribing notifications. It’s just another example of how ClinicTracker is the better way.

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