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Wednesday, 07 December 2016

The Advantages of a Paperless Behavioral Health Office

creating paperless office scanning

Who among us has not faced a deadline – a grant application or income taxes, for example – and wasted precious time hunting for a specific statistic or date? Today’s ever-improving technology makes that time-consuming panic unnecessary. Fast, efficient computer programs and applications allow us to track and store mountains of information in secure, accessible formats. Apply those concepts to running a business, and you’re on your way to creating a paperless (or at least a less paper-filled) office.

Although paperless operations offer many advantages, behavioral healthcare facilities might hesitate to pursue them. For starters, the amount of documentation these facilities must track and retain far exceeds other specialties. Insurance companies and regulatory agencies require treatment plans, monthly summaries, and numerous evaluations and reports. This information must be written, tracked and, in some cases, revised and countersigned. Billing can be especially complicated, too. Cases may include multiple family members, multiple specialists, and multiple insurance claims and payors.

ClinicTracker is tailor-made for behavioral healthcare needs, and our intuitive, customizable format takes the worry out of running a paperless office. Productivity, accessibility, and collaboration are our trademarks. Our secure, HIPAA-compliant system provides the security you need to cover all your practice’s documentation workflows within a unified system. That includes Treatment Plans, Appointment Records, Progress Notes, Discharge Summaries, and Mental Health Summaries. Use ClinicTracker’s Form Builder to input data from almost any area of the system.

Think of ClinicTracker as a virtual file cabinet that allows the appropriate people to find the information they need quickly. Say you want to check the record of a patient who sees a specialist at another location. There’s no need to wait for a fax or for someone to file the latest paperwork. You can access information in real time, from different system locations.

Generating reports is a breeze. Since all the information is already in the system, creating specialized reports for grantors or research takes just the click of a few buttons. Even complex information is organized and accessible when it’s time for an audit or compliance review. Think of the time you’ll save by using stored data rather than creating charts from scratch and making calculations by hand.

ClinicTracker’s paperless features save time in other ways, too. Expect a shorter revenue cycle, since appointment records flow seamlessly to the billing function. You can create automated rules to prevent billing for claims that will be denied for missing or incomplete information. Appointment save restrictions can prevent you from making an appointment that a payor won’t cover.

From start to finish, ClinicTracker simplifies your workflow and saves time by eliminating paper and streamlining operations. It offers complete document management – including scanning paper documentation – and file management for quick retrieval and reference. You can capture notes from phone conversations, meetings, and emails and index everything directly to the patient record. Pop-up notes alert staff to patient-specific issues so everyone involved is notified and can respond. These functions improve office operations and lead to better patient care.

About ClinicTracker

ClinicTracker is a robust, future-proof mental health and substance abuse EHR. Dr. Michael Gordon, a renowned clinical psychologist, and Joshua Gordon, an award-winning software engineer, founded the company in 2000. ClinicTracker EHR’s powerful software empowers your agency to succeed. ClinicTracker will automate all of your clinic routines, boost staff productivity, increase billing efficiency, and provide the tools you need to manage your clinic effectively. While mental health and substance abuse agencies are the most common group of users, foster care agencies, social services, equine assisted therapy programs, university clinics, academic counseling systems, family counseling services, and eating disorder clinics also take advantage of our powerful software.

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